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Friday, October 15
- 11:00 AM - 5:30 PM Golf (optional)
Location - Belleview Biltmore Golf Club
- 2:00 PM - 8:30 PM Registration
- 2:00 PM - 5:00 PM Exhibit Area Open
Get a first look at the organizations that are showcasing their services and products for sites.
- 6:30 PM - 8:30 PM Opening Networking Reception
We will relax with an evening of good food, cheer and conversation - and a breathtaking sunset over the Gulf of Mexico as a backdrop - before we get to down to business on Saturday.
Location - Gulf Lawn (Rain Location - Harbor Ballroom)
Saturday, October 16
- 7:30 AM - 8:30 AM Exhibitor's Breakfast
During our plated breakfast, each exhibitor organization will provide a brief overview of valuable information in how they can assist you in managing your site more efficiently and profitability.
Location - Harbor Ballroom
- 8:30 AM - 9:00 AM Exhibit area open
Mix, mingle and meet our exhibitors.
- 9:00 AM - 12:15 PM Benchmark Your Site - Survey Results
Prior to the Summit meeting, each site will be asked to complete the Site Solutions Summit survey. While this survey does take some time to complete, each site thus far refers to it as a labor of love. Why? Because nowhere else can sites find the honest and unfiltered metrics they seek to measure their site's performances against the "norm." The results of the survey will be discussed in a collaborative environment with our motto, "There are no competitors among us, just like-minded people doing the same thing in different locations." Solutions will be shared and suggestions for the Summit Best Site Practices will be established. Results from the survey will be published in the annual Site Solutions Summit position paper.
Location - Hunter Ballroom
- 12:15 PM - 1:30 PM Lunch
Location - Gulf Lawn (Rain Location - Harbor Ballroom)
- Roundtable Discussions (You will attend three)
During three 45-minute sessions, you will join your colleagues and industry expert facilitators to discuss topics that you find most challenging. Each person will attend three roundtable topics. In the morning, each facilitator will share with the group an idea or concept for a Best Site Practice identified during the conversations.
List of Roundtable Topics:
- How to get paid for screen failures
- Unusual retention techniques - that work
- Unique recruitment techniques - that work
- Protecting Yourself: What the indemnification clause really means
- "There's a new sheriff in town", FDA's site audit readiness pilot
- Social media – for business development
- Social media – for subject recruitment
- Word of mouth marketing for patient recruitment
- Budget line items - identifying and negotiating
- Implementing new guidance documents - 1572 and Investigator Responsibility
- Negotiation goals for 2011
- Different methods to arrive at the per-subject budget
- Building a high-performance team
- Improving payment terms for better cash flow
- Better Monitor Relations
- The check's in the mail: Getting paid on time
- Managing study delays, cancellations and other surprises
- Steak or Sizzle - what sponsors seek in a site
- America's Got Talent: Bringing new investigators on board
- Beyond your control: External factors that impact your site
- Getting the most from your staff - motivate and reward
- Investigative Site Questionnaires – make your site stand out
- 10 Ways to Grow Your Study Pipeline
- Part 11 and the research site
- Tips to increase your subject database
- 1:30 PM - 2:15 PM Roundtable discussion Session 1
- 2:30 PM - 3:15 PM Roundtable discussion Session 2
- 3:45 PM - 4:30 PM Roundtable discussion Session 3
- 5:00 PM - 6:00 PM Networking reception in the exhibit area
Continue the conversation and networking while enjoying a casual cocktail reception among our exhibitors.
- 7:30 PM - 9:30 PM Site Solutions Summit Eagle Award and Dinner
The Site Solutions Summit attendees value the effort made by all Sponsors and CROs in establishing strong site partnerships. Those Sponsors and CROs showing their commitment to the site relationship by attending the Site Solutions Summit will be included in the Eagle Award Survey. Prior to the Summit, each attending site will rate various qualities of these Sponsors and CROs, via an independently monitored and validated survey. During the Annual Eagle Award and Dinner, the Sponsor and CRO most deserving of this coveted award will be recognized and presented with the Site Solutions Summit Eagle award.
Location - Hunter Ballroom
Sunday, October 17
- 6:30 AM - 7:30 AM Morning walk / stretch
Location - Lobby
- 8:00 AM - 9:00 AM Breakfast Session
Why You Should Care About Health Care Reform
John Lewis
Vice President of Public Affairs, ACRO
Location - Harbor Ballroom
- 9:00 AM - 9:30 AM Exhibit area open
Mix and mingle with our exhibitors.
- 9:30 AM - 10:15 AM State of the Industry
Hear an update on the current position of the industry from the guru of clinical research, Ken Getz, Senior Research Fellow of Tufts Center for the Study of Drug Development & Founder and Chairman of CISCRP.
Location - Hunter Ballroom
- 10:15 - 10:30 Break
- 10:30 AM - 12:00 "To Tell the Truth" Panel
Attendees will ask uncensored questions to our panel of CRO and Sponsor partners. Our partners see the value of truthful conversation and will share honest answers to the questions presented. Through collaborative and respectful dialogue, all parties will gain a greater understanding of each other's realities.
Location - Hunter Ballroom
- 12:00 PM - 12:15 PM Wrap Up
Hear the plans for the 2011 6th Annual Site Solutions Summit!
10 continuing education hours provided through Florida Hospital's Center for Thrombosis Research and the Center For Nursing Education; FSBN Provider #NGE 2012. These continuing education credits may be used to meet association recertification requirements.
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